REGISTRY DEPARTMENT

This is the seat of Administrative machinery of the college. It is the pivot on which the entire administrative activities of the College rest. It provides the basic administrative tools such as staff and student records, office administration and control, provision of staff welfare services for staff and students of the institution.

THE REGISTRAR

The Registrar is the Chief Administrative Officer of the College. He is the custodian of all students and staff records and Head of the Registry Department. He is the holder of the College seal, which is the seal of Authority of the College. All correspondences of the college are therefore addressed to the Registrar.

The Registrar is also the Secretary to the College Governing Council, the Academic Board. In addition, he is also the Secretary to all College Committees or his Representatives, hence, all documents issued by all staff or Unit Heads of the Registry department are signed for the Registrar.

The Registrar is also a member of the College Management Committee including the Appointments and Promotions Committee, Senior Staff and Academic to which he is the Secretary. He is also the Chairman of Appointments and Promotions Committee Junior Staff.

HUMAN RESOURCES UNIT

This is a very important arm of the Registry Department responsible for staff employment, promotion, discipline and all activities relating to staff personnel matters. It is usually headed by a very senior Administrative Officer. The Head of this Unit is also the Secretary of Junior Staff Appointments and Promotions Committee and Recorder of the Academic and Senior Staff Appointments and Promotions Committee.

It also plays an advisory role in advising the College on key decisions of personnel matters, since it is the custodian of all personnel matters/records.

It is also subdivided into Senior and Junior staff matters headed by Senior Administrative Officers with the Unit Head overseeing.

ACADEMIC OFFICE

This Unit as its name implies is charged with all academic matters of the College. It is the Service Unit of the college Registry Department of student examinations administration. These Unit co-ordinates all the activities of the College Academic Board.

It prepares students results and liaises with the Examinations and Records Unit to produce students Academic Transcripts, etc.

EXAMINATIONS AND RECORDS

This is the house keeper of all student records, ranging from Results, Academic Transcripts and Certificates. It is also the custodian of examination answer booklets and all other records relating to students academic records.

STUDENTS AFFAIRS DEPARTMENT

This Department thought is under the Registry Department, with the students Affairs officer as the administrative head, is actually headed by a Dean, which makes it’s an autonomous Department responsible to the Rector. The Registry staff in the Department therefore more or less plays a supportive role. It regulates the activities of student social clubs registration, production of student bursary list, hostel accommodation and maintenance of student hostels. Students discipline, etc.

GOVERNING COUNCIL UNIT

This Unit as its name implies is the Service Unit of the Registry Department to the Governing Council to which the Registrar is its Secretary. It provides support service for the Government Council.

RECORDS AND STATISTICS

This Unit helps to provide accurate statistical records for the College, on staff and students population, births, death, entry and exit of staff, staff promotions, annual leave, production of accurate staff nominal roll, etc.

      ADMISSION

This is the seat of Admission of students into all College courses and programmes. It is headed by a Senior Administrative Officer often referred to as the Admissions Officer. It conducts student admissions, issues admission letters student transfers, conducts student Post-UME Examinations, student Registration and screening of admitted students, with the assistance of a Screening Committee appointed by the Registrar.

PENSIONS UNIT

This Unit is charged with staff pension matters. It advices staff and the College Management of pension matters in line with existing government guidelines and policies of staff pensions, organizes workshops for prospective pensioners, computation of terminal benefits for pensioners and keeps an up to date record of existing pensioners and staff records to advice staff on the pension dates in preparation for their exit from the services of the College.

GENERAL ADMINISTRATION

This Unit is referred to as open Registry in some establishments, but they perform the same function of record keeping. It keeps all staff personal files, updates them, registration of new employees and issues them personal file numbers. In most cases, it keeps the College mails by serving as the Postal Unit of the College by posting and receiving all the institution’s mails on behalf of the Registrar.

It is also headed by a Senior Administrative or Executive Officer.